Manage project time and costs

You can log project time and costs on the "Costs" tab of the project details screen. These details are useful in order to report on the ongoing cost of project, manage cost allocation, track service hours, record billable events, and calculate overall project margins.

The core details include description, amount, and information on the reported date and user reporting the cost:

View and manage project costs

You can track and report on project time (hours) and other (miscellaneous) costs separately or together. The "All" tab shows both cost types together; the "Hours" tab shows only project time tracking; the "Misc" tab shows only other costs.

Project costs are useful for billing, accounting, and FP&A purposes. Each project cost appears in project reports and can be used for tracking organizational invoicing, cost allocation, and margin reporting.

Tracking time (hourly) project costs

New time can be logged with the "Add time" button. A basic project time record includes a person, date, and hours, and can also optionally include a rate and description.

If a rate is not included, only the hours are reported for timekeeping (and the cost reflects $0). If a rate is provided, the total amount is calculated automatically and included in project cost reporting. The reporting user and date are always logged automatically.

Add project time window

Individual time tracking can be edited by clicking the pencil icon ✏️ next to a given project time item. Changes to the details can be saved by clicking the "Edit" button.

Edit project time window

Tracking other (miscellaneous) project costs

New miscellaneous costs can be added with the "Add cost" button. A basic project cost includes a description and amount. The reporting user and date are logged automatically.

Add project cost window

An individual miscellaneous cost can be edited by clicking the pencil icon ✏️ next to a given project cost item. Changes to the description or amount can be saved by clicking the "Edit" button.

Edit project cost window

Deleting project costs

Individual time and miscellaneous costs can be deleted by clicking the trash can icon 🗑️ next to a given project cost item. A warning will appear and you must confirm deletion by clicking the "Yes, delete" button.

Delete project cost confirmation

Project details always include a full audit log of the changes made to the project over time, including any project costs that have been edited or deleted.