Financial reports
Financial reports provide comprehensive visibility into your billing operations, payment tracking, and revenue management. These reports help streamline your financial processes and provide insights into business performance.
Billing periods management
The comprehensive billing dashboards summarize billing data in one place so it's easy to find the detail your team needs. Track and manage billing periods across all your projects with detailed status monitoring and financial summaries. These dashboards offer real-time financial summaries that help project managers and finance teams quickly assess billing status across their entire project portfolio.
Billing periods report
Purpose: View and manage billing periods across all projects with comprehensive status tracking and financial analysis.
The billing periods report is your central hub for managing all billing activities, providing detailed visibility into billing status, payment tracking, and financial performance across your entire project portfolio.
Key features:
Comprehensive status tracking: Monitor billed/paid, unbilled/billable, and other billing statuses
Financial summaries: Get aggregate views of billing amounts and payment status
Inline status management: Update billing and payment status directly from the report
Advanced filtering: Filter by customers, projects, products, and billing status
Date range analysis: Analyze billing activity over any time period
Export functionality: Download billing data for external analysis and accounting
Real-time updates: See immediate updates when billing status changes
Billing status categories
Billed and paid
Purpose: Track billing periods that have been billed and payment has been received.
This view shows you completed billing cycles where invoices have been sent and payments have been received, providing visibility into your successful revenue collection.
Key insights:
Revenue recognition: Confirmed revenue from completed billing cycles
Payment timing: Understand how quickly customers pay after billing
Customer payment patterns: See which customers pay promptly
Cash flow analysis: Track actual cash received from billing periods
How to use:
Navigate to Reports → Billing periods report
Filter by "Billed and paid" status
Review completed billing cycles and payment timing
Analyze customer payment patterns
Export data for revenue recognition and cash flow analysis
Billed but unpaid
Purpose: Track billing periods that have been billed but payment has not yet been received.
This view helps you monitor outstanding invoices and manage accounts receivable, identifying customers who may need payment follow-up.
Key insights:
Accounts receivable: Outstanding invoices awaiting payment
Payment follow-up: Identify customers who need payment reminders
Cash flow planning: Understand expected incoming payments
Customer payment behavior: Monitor payment timing patterns
How to use:
Filter billing periods by "Billed but unpaid" status
Review outstanding invoices and aging
Identify customers requiring payment follow-up
Plan cash flow based on expected payments
Export data for accounts receivable management
Unbilled but billable
Purpose: Track billing periods that are ready for billing but haven't been billed yet.
This view shows you billing opportunities that are ready to be processed, helping you stay on top of your billing workflow and maximize cash flow.
Key insights:
Billing opportunities: Revenue ready to be invoiced
Workflow management: Billing periods ready for processing
Revenue acceleration: Opportunities to speed up cash flow
Billing efficiency: Monitor how quickly you process billable periods
How to use:
Filter by "Unbilled but billable" status
Review billing periods ready for invoicing
Process billing for ready periods
Monitor billing workflow efficiency
Plan billing activities and cash flow acceleration
Unbilled not yet billable
Purpose: Track billing periods that are not yet ready for billing.
This view shows you future billing periods that haven't reached their billing date yet, helping you plan future billing activities and cash flow.
Key insights:
Future billing pipeline: Upcoming billing opportunities
Cash flow forecasting: Understand future revenue timing
Billing planning: Plan future billing activities and resources
Revenue visibility: See your future revenue pipeline
How to use:
Filter by "Unbilled not yet billable" status
Review upcoming billing periods and timing
Plan future billing activities and resources
Forecast cash flow from future billing periods
Monitor your revenue pipeline
Time-based billing analysis
Past billing periods
Purpose: Analyze billing activity for the last 90 days.
The past billing periods view helps you understand recent billing performance, identify trends, and analyze historical billing patterns.
Key features:
90-day historical view: Comprehensive look at recent billing activity
Trend analysis: Understand billing patterns and performance
Performance measurement: Compare actual vs. expected billing
Issue identification: Spot billing delays or problems
Customer analysis: See which customers had billing activity
How to use:
Navigate to past billing periods (last 90 days)
Review recent billing activity and trends
Identify any billing delays or issues
Analyze customer billing patterns
Use insights to improve billing processes
Upcoming billing periods
Purpose: View and plan billing activity for the next 90 days.
The upcoming billing periods view helps you plan future billing activities, prepare for upcoming invoicing, and forecast cash flow.
Key features:
90-day forward view: See upcoming billing opportunities
Billing planning: Plan resources and activities for upcoming billing
Cash flow forecasting: Understand expected revenue timing
Customer preparation: Prepare customers for upcoming billing
Workflow planning: Organize billing activities and deadlines
How to use:
Navigate to upcoming billing periods (next 90 days)
Review upcoming billing deadlines and opportunities
Plan billing activities and resource allocation
Prepare customer communications for upcoming billing
Forecast cash flow from upcoming billing periods
Using the billing periods report effectively
Filtering and analysis
Combine filters: Use multiple filters (customer, project, product, status) to focus your analysis
Date range selection: Adjust date ranges to analyze specific time periods
Status combinations: Compare different billing statuses to understand workflow efficiency
Workflow management
Daily monitoring: Check unbilled but billable periods daily to maintain billing efficiency
Payment follow-up: Review billed but unpaid periods weekly for accounts receivable management
Planning activities: Use upcoming periods for resource planning and cash flow forecasting
Export and integration
Accounting integration: Export data for integration with accounting systems
Financial reporting: Use exported data for financial statements and analysis
Customer communications: Export customer-specific data for billing communications
Inline status updates
Mark as billed: Update billing status directly from the report when invoices are sent
Mark as paid: Update payment status when payments are received
Bulk operations: Efficiently update multiple billing periods at once
Real-time tracking: See immediate updates to financial summaries when status changes
Project financials
Cost management dashboard
The cost management dashboard provides centralized oversight of all costs across your organization, whether or not they are associated with a project. This comprehensive tool enables finance teams and project managers to efficiently track, categorize, and analyze costs with advanced filtering and reporting capabilities.
Key features
Advanced filtering and search (by person, project, category, date, and description)
Cost categorization (assign predefined categories for better organization)
Bulk operations and import (import large volumes of cost data using CSV upload and validation)
Audit and compliance (complete audit trail for cost changes)
Using the cost management dashboard
Navigate - Access the cost dashboard from the main navigation menu
Apply filters - Use the filtering options to narrow down costs by person, project, category, or date range
Review cost data - Examine cost details, categories, and associated projects
Manage categories - Assign or update cost categories for better organization
Import data - Use the CSV import feature for bulk cost data uploads
Export reports - Generate cost reports for analysis and financial planning
Cost categorization system
Project costs are organized using a standardized categorization system that improves financial tracking and reporting accuracy.
Choose from established cost categories that align with business needs to ensure uniform cost categorization across all projects and team members. Use categories for detailed cost analysis and financial reporting.
Best practices for categorization
Assign categories to all new costs as they are entered
Use the "Not set" filter to identify and categorize uncategorized costs
Maintain consistent category usage across projects for accurate reporting
Review category assignments regularly to ensure data quality
Cost data import functionality
The CSV-based cost import system enables efficient bulk uploading of cost data with comprehensive validation and error handling.
Import process:
Prepare CSV data - Format your cost data according to the required CSV template
Upload file - Choose "Import from file" to us the import interface to upload your data
Review validation - Check for any data validation errors or warnings
Confirm import - Complete the import process after resolving any issues
Verify results - Review imported costs in the cost management dashboard
The cost import functionality significantly reduces manual data entry time while maintaining data quality and accuracy standards.
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