Ledger accounts
Ledger accounts allow your organization to map Hardfin's asset tracking to the chart of accounts in your general ledger (GL). This configuration enables automated journal entry generation and seamless integration with your accounting system.
From the organization settings page, you can configure 11 default ledger account mappings:
Inventory accounts
Inventory. Main inventory asset account (for acquisition costs)
Inventory clearing. Clearing account between billing and receiving (sometimes called goods received not invoiced (GRNI) or good receipts invoice receipts (GRIR) in other systems)
Cost of goods sold. Expense account for inventory sold
Inventory write-off. Expense account for inventory losses or disposals
Fixed-asset accounts
Fixed assets. Main fixed asset account
Capitalized deployment costs. Costs capitalized when assets enter service (for deployment costs)
Depreciation expense. Expense account for depreciation in period
Accumulated depreciation. Contra-asset account for accumulated depreciation against fixed assets
Asset disposal clearing. Clearing account with billing for asset disposals
Disposal gain. Income account for gains on asset sales
Disposal loss. Expense account for losses on asset sales
These mappings are typically configured once during initial setup and used for monthly financial reporting. Changes to ledger accounts are tracked in the organization audit log.
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